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What are "Extreme and Exceptional Extenuating Circumstances" (EEEC)?
As outlined in the GCU FIt to Sit Policy there are 2 scenarios in which you can apply for Extreme and Exceptional Extenuating Circumstances in order to ask to preserve your attempts at assessments you were not able to undertake due to serious personal/medical circumstances:
- If you were not able to attempt your assessments OR complete the Fit to Sit declaration forms* to request that you preserve and defer your attempt at the time of your assessment dates due to serious personal or medical issues or events that prevented you from engaging with GCU** until after the window for applying for Fit to Sit had passed
- You have already used Fit to Sit to preserve an attempt at your assessment but you experience extreme personal/medical circumstances during the next assessment diet/period that prevent you from engaging with your assessments
*Students not having completed Fit to Sit applications at the appropriate time due to any other reason, e.g. not having been aware of the process/timescale, or whilst you remained engaged with university in other ways (in particular attending classes and/or submitting other assessments in the same time period) would NOT meet the criteria for a successful EEEC application.
**The GCU guidance defines engagement with GCU as including checking and responding to your GCU emails, accessing GCU Learn and attending online or in person classes and placement activities for any modules, not just those you are applying for EEEC against.
EEEC Application Guidance
When and How Do I Apply?
Under Scenario 1:
Contact your personal tutor, year lead or programme leader as soon as you are able to re-engage with university. You must apply for EEEC within 3 weeks of re-engagement. While there is no set deadline beyond the maximum registration period, early application is encouraged. Check GCU Assessment Regulations, Section 7 for registration details.
Under Scenario 2:
If you previously used Fit to Sit and could not attempt at the next diet due to serious circumstances, your deadline is the end of the Trimester Exam Diet. See the Academic Calendar or EEEC form for exact dates.
Evidence Requirements
For both scenarios:
- State the dates you were unable to engage with the university.
- Provide formal evidence for this period. Evidence must be independent and verifiable, e.g. a GP letter or appropriate third-party confirmation.
- Personal statements from friends/family are not accepted.
- Evidence must be in English. If translated, include original and certified translation.
- Upload evidence as JPEG or PDF. File names must include your student ID.
EEEC Form Details
- Only one EEEC form is needed to cover all affected assessments.
- Have the following ready for each module:
- Module Code
- Module Title
- Assessment names and submission/exam dates
- Ensure accuracy. Mistakes may result in your application being rejected.
- Missing assessments on the form will not be considered—each assessment must be listed.
Important Notes
- Your application is reviewed by the Head of Department and Associate Dean.
- The info you provide is shared with the Student Wellbeing Team (you may opt out).
- Login with GCU credentials is required to access the EEEC form.
- Students may only preserve 2 attempts at an assessment through Fit to Sit/EEEC.
How the Advice Centre Can Help
If you're considering applying for EEEC, the Advice Centre can offer:
- Confidential support to understand potential consequences.
- Guidance in completing the form.
- Support after the process is complete.
Click here to contact a student adviser (response within 2 working days).
Where Can I Learn More?
Visit the GCU website for:
All students at Glasgow Caledonian University are automatically members of GCU Students' Association.
This membership is free for current GCU students.
GCU Students' Association, 70 Cowcaddens Road, Glasgow, G4 0BA.
Tel: 0141 331 3886 | Email: hello@GCUstudents.co.uk | Messenger: m.me/GCUstudents
